How to enter prices and create seasons
By clicking on the Prices section you can start editing everything related to your prices, tariff plans, minimum stay and more.
First, define your rate plans by clicking on Rate plans. Further instructions on how to define rate plans, can be found here.
After you’ve defined your rate plans, you can add a new season by clicking on the blue ‘’+’’ button.
By clicking on the blue ‘’+’’ button a new pop-up New season window will appear as shown on the image below:
First click on the first date of the season, then click on the last date of the season you wish to enter so that the calendar will open for that season. To save the entered dates, click on the Apply button and once more check if everything is entered correctly.
After choosing the dates, you need to choose a price calculation type, by clicking on the SELECT field under Price calculation type. A drop-down menu will open where you can choose one of the following options:
- Per night per person
- Per night per room
- Per week per person
- Per week per room
Under the Minimum stay is a field where you can choose the minimal number of nights guests need to stay per reservation. Apart from that, you can choose if the same day check-in is allowed simply by checking or unchecking the small designated box, and the minimum number of days between the last check out and next check-in.
Also, Premium and Premium Plus users can choose the allowed check in and check out days.
Note: The Same-day check-in allowed, Minimum number of days between the last check out and next check-in, Allowed check-in days and Allowed check out days options are available only to Premium and Premium Plus users. For the Free package users these options will be visible, but will be set to basic settings and the user will not be able to change them.
After you’ve entered all the needed information, click on the Add button to add this season.
The number of seasons you can enter is arbitrary.
You can see the defined parameters for each season at any time by clicking on the Season options button, and you can also edit the information here. All changes will automatically be updated on all connected channels.
For Premium and Premium plus users, there is an option to enter different prices on days. You are able to, for example, increase prices only on weekends for 20% or lower the prices for only Mondays for 10% (if you wish to lower the price, it is important to enter the minus sign “-” before the percentage number).
When you have entered all the desired seasons, you can start defining the prices.
If in the top left corner of the window you choose the Edit the current field only option, you can edit every price separately.
If you choose the Copy price vertically option, the prices will copy for all the channels. If you enter a price for a certain rate plan, this price will automatically copy for that same season and the same rate plan for all connected sales channels.
If you choose the Calculate prices vertically using rate plan preferences option, you may enter only the base prices in the standard channel, and the prices will be automatically calculated, by the previously defined rate plans, for all other sales channels.
Next step is to enter the prices by clicking on the designated field, enter the amount in euros, and click on the confirmation button.
Under the main base price is two price fields, by clicking on the left field you can enter an additional price for an extra adult. The right field is designated for an extra child price.
Extra adult price:
Extra child price:
If you want to delete price, you need to click on price field end enter 0 (don’t leave the blank field).
Note: The base, or standard, price applies to the number of guests entered in the Main capacity field in the General section, while the extra adult price applies to the number of guests entered in the Extra capacity.
Note: The prices you enter should already include commission and channel costs. This is the price that will be displayed to future guests!
Here you can enter the net prices for the supplier. If these fields are left empty, the amount due to the supplier will be calculated according to the agreed price you entered in the Contract field when entering the suppliers data. If you wish for the amount due to the supplier to be changed for a certain property or just a season, you need to fill in these fields the same way the main prices were entered.
After you’ve entered all the prices, you can go back to the Calendar section, where you will notice a price is entered for every day separately.
Copy prices from year to year – only for Premium and Premium Plus Users
In addition to entering seasonal prices, Premium and Premium Plus users will have the ability to copy the prices from previous years by clicking on the button next to the ‘’+’’ button.
By clicking on the button next to the ‘’+’’ button, a new Copy prices from year to year window will open.
In the From Year section, mark one of the last few years that you wish to copy, and in the To Year section mark one of the following few years that you wish to paste the prices to.
In the Price difference field enter the difference in the prices between these two years in percentages. Please note that if you want the prices that you copy to a new year to be lower, enter the minus sign in front of the amount, for example “-20”.
After you have defined the years and prices, if you want, you can mark any of the options below:
- Preserve day of week (sat-sat) – Preserves the same Start and End day of the season, but not the date. For example, if you wish to copy the prices from 2019. to 2021. and you choose this option, in 2019. the season was from 01.02.2019. (Friday) to 28.02.2019. (Thursday), this season for the new year will open from the closest Friday to the closest Thursday to the date from the previous season, in this case: from 29.01.2021. (Friday) to 25.02.2021. (Thursday).
- Copy all prices vertically – You can copy prices by the sales channels, according to the conditions you set in Rate plans.
- Close all availability on new dates
If in the year from which you copy the prices, had designated days for check in and check out, the same check-in/check-out days will be marked in the new year.
After you have defined all the necessary parameters, click on the Next button. A new window will appear.
In the table that appears there will be 4 columns.
The first and second Seasons before columns show the beginnings and endings of the seasons that already existed (currently entered) in your accommodation unit.
The third and fourth Seasons after columns show the beginnings and endings of the seasons that will appear once you copy the prices in the new year that you chose in the step before.
If you entered something incorrectly you can click on the Cancel button to quit the copying completely or click on the Previous button to go back to the previous step.
If all of the entered information is correct, click on the Confirm button.
After you have clicked on the Confirm button a pop-up window will appear where you need to confirm the copying. If everything is correct, click on the OK button.
After everything is complete, a pop-up window will appear that confirms the successful copying of the prices and seasons. Click on the OK button once again.
Note: Airbnb prices input
AirBnB works differently from other channels when it comes to additional person costs. In the Airbnb price list, you can not create different prices for different terms, AirBnB only receives one price all year round. BeeRent will always send only one price for the extra person, and it will be the highest price set!
If you had a daily price set of 10€ for an extra person per night in june, and a price of 15 € per night in July, BeeRent will send the 15€ price for the whole year.
In case that you combine different season throughout the year, or that one season is set Per Night and another season is set to Per week:
When you have an annual season set to Per night, the price considered is the one you entered, for example 15€.
When the season is set to Per Week, the price you entered BeeRent will divide by 7. For example, you entered 210€ (because it is a weekly price), then the price is 210/7 = 30€, so 30€ will be the price for an extra person per night.
Between these two prices, BeeRent sends Airbnb the highest price, which is in this example 30 €.
So, when someone wants to book an accommodation in the season period set to Per night, this is how the price is calculated: Main_price + 30 * number of nights.
Conclusion: Always enter daily prices when the season is set to Per night, and always enter weekly prices when the season is set to the Per week option. Airbnb is the only channel where the highest price for an extra person is always sent.